Important Information

We want to share the Buy2Pay funding distribution process with you.
Please read the important information below.

Harvard University uses an online portal, the Harvard Supplier Portal, to register student award recipients and guest speakers and facilitate payments.

Buy2Pay Instructions

To begin the registration process, you will receive an email from Buy2Pay notifying you that you have been invited to register as a supplier in the Harvard Supplier Portal. The email includes a "Register Now" link which will guide you through account creation and registration in the Harvard Supplier Portal. If you do not see this email in your inbox, please check your spam folder. If you do not see the email in your spam folder, please reply with an alternate email address, and we will resend the invitation. We anticipate the setup process will take about 30 minutes.

Here are step-by-step instructions on how to register in the Harvard Supplier Portal:

Registration process for US Citizens:

Additional resource: This Buy2Pay/Supplier management website is home to all of the most current Buy2Pay guides

Registration process for international students:

An international individual has to start their Buy2Pay registration and then from Buy2Pay they are directed to the Sprintax website to complete a Sprintax Calculus. Once their Sprintax calculus is completed, the individual has to upload their tax documents in Buy2Pay to complete their registration.

Additional resource: here is the International Payee Tax Compliance (IPTC) website for more overview on Sprintax Calculus

Any new person or company registering in Buy2Pay can also direct any registration questions to Harvard's Supplier Onboarding team at ap_supplieronboarding@harvard.edu or 617-495-8500 (option 3)

Please forward your “Supplier Registration Complete for Harvard” email to Maria Guo (mmguo@g.harvard.edu) as soon as you receive it. Please do not hesitate to contact Maria Guo with questions about the registration process.

Important Information: a single student can always register and distribute funds to their team. However, if a student organization or student team needs to be set up, rather than an individual, they will need to register an Employer Identification Number (EIN) with the IRS. This link will provide more information on how they can obtain an EIN.

Tax Reporting Notes:

Please be aware that the LPCE program prize money (e.g., Harvard HealthLab, Launch Fund, Venture Support Curriculum Fund) is taxable. Harvard shall not be responsible for any applicable taxes or for increasing the prize money to cover any applicable tax required to be withheld.

For CE 11 Venture Curriculum Fund, the fund counts as under the "Fellowship/Grant" category for tax purposes. The University is not required to report fellowship amounts for U. S. citizens or individuals, who are resident aliens for tax purposes, on a Form 1099 or other formal tax document. Please see more at, https://oc.finance.harvard.edu/files/controller/files/hy_fellowship_payments.pdf

For international students who need assistance, please contact the International Payee Tax Compliance Office here, https://iptc.oc.finance.harvard.edu/iptc-customer-service