Important Information
We want to share the Buy2Pay funding distribution process with you.
Please read the important information below.
Harvard University uses an online portal, the Harvard Supplier Portal, to register student award recipients and guest speakers and facilitate payments.
Buy2Pay Instructions
To begin the registration process, you will receive an email from Buy2Pay notifying you that you have been invited to register as a supplier in the Harvard Supplier Portal. The email includes a "Register Now" link which will guide you through account creation and registration in the Harvard Supplier Portal. If you do not see this email in your inbox, please check your spam folder. If you do not see the email in your spam folder, please reply with an alternate email address, and we will resend the invitation. We anticipate the setup process will take 20 minutes.
Here are step-by-step instructions on how to register in the Harvard Supplier Portal:
This guide outlines the Individual registration process for US Citizens and non-US Citizens: PDF Linked Here
This guide outlines the registration process for US Company:
https://adminops.fas.harvard.edu/files/fasadministrativeoperations/files/harvard_supplier_portal_company_self_guided_registration_1.pdf
Sprintax Calculus Quick Start Guide for International/ Non-U.S. Payees is linked here:
https://nratax.oc.finance.harvard.edu/sites/hwpi.harvard.edu/files/nra/files/sprintax_calculus_quick_start_guide.pdf?m=1704836611
Please forward your “Supplier Registration Complete for Harvard” email to Maria Guo (mmguo@g.harvard.edu) as soon as you receive it. Please do not hesitate to contact Maria Guo with questions about the registration process.
Important Information: a single student can always register and distribute funds to their team. However, if a student organization or student team needs to be set up, rather than an individual, they will need to register an Employer Identification Number (EIN) with the IRS. The below link will provide more information on how they can obtain an EIN.
Tax Reporting Notes:
Please be aware that the LPCE program prize money (e.g., Harvard HealthLab, Launch Fund, Venture Support Curriculum Fund) is taxable. Harvard shall not be responsible for any applicable taxes or for increasing the prize money to cover any applicable tax required to be withheld.
For CE 11 Venture Curriculum Fund, the fund counts as under the "Fellowship/Grant" category for tax purposes. The University is not required to report fellowship amounts for U. S. citizens or individuals, who are resident aliens for tax purposes, on a Form 1099 or other formal tax document. Please see more at, https://oc.finance.harvard.edu/files/controller/files/hy_fellowship_payments.pdf
For international students who need assistance, please contact the International Payee Tax Compliance Office here, https://iptc.oc.finance.harvard.edu/iptc-customer-service